Privacy & Cookies Policy
LAST UPDATED: 11 November 2020
Speak Out Revolution Ltd ("Speak Out", “we”, “us”, or “our”") respects your privacy and is committed to protecting your personal data. This privacy policy ("Privacy Policy") provides you with information about how we collect and use your personal data, as well as the rights you have over your personal data.
Who we are and contact us
For the purposes of the General Data Protection Regulation 2016/679 ("GDPR") and the Data Protection Act 2018, Speak Out is the controller of your personal data.
Our registered address is: 3 Dittany Gardens, Thatcham, England, RG18 4BG.
You can contact us by emailing: team@speakoutrevolution.co.uk.
We will post any modifications or changes to this privacy policy on this page.
What personal data we collect
The personal data we collect about you is outlined in the following section and includes the category of personal data collected and what this means, respectively.
Identity Data such as first name, surname, maiden name, last name, title, date of birth and gender.
Contact Data such as your home address, work address, billing address, email address and telephone numbers.
Applicant Data such as your CV, employment/volunteer history.
Technical Data such as internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website or use our services.
How we use your personal data and why
We will only use your personal data for the purposes for which we collected it, as listed below.
where you have applied for a position of employment, or volunteer position, with us, we use your personal data to assess your application;
where you have provided us with your personal data as part of your survey input and have consented to us using your input, we may use your personal data to share insights with our partners;
where you use our website and have consented to the placement of cookies, we use your personal data for the purposes set out in the Cookies section below; and
where you contact us, we use your personal data to respond to you.
What is our legal basis for processing your personal data?
In respect of each of the purposes for which we use your personal data, we are required to ensure that we have a legal basis for that use. Most commonly, we will rely on one of the following legal bases:
where we need to perform a contract we are about to enter into or have entered into with you;
where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests;
where we need to comply with a legal or regulatory obligation; or
where we have your specific consent to carry out the processing for the purpose in question.
Your rights relating to your personal data
By law you have the right to:
Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
Object to processing of your personal data. This right exists where we are relying on a legitimate interest as the legal basis for our processing and there is something about your particular situation, which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal data. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent. This right only exists where we are relying on consent to process your personal data.
How to exercise your rights
If you want to exercise any of the rights described above, please contact us using the contact details here.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Aggregated data
We also collect, use and share “Aggregated Data” such as statistical or demographic data where you participate in surveys that we operate. Aggregated Data does not constitute Personal Data for the purposes of the GDPR as this data does not directly or indirectly reveal your identity.
No special categories of personal data
We do not collect any “Special Categories of Personal Data” about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).
Who we share your personal data with
We may share your personal data with the following categories of recipient:
Our third party service providers;
Our professional advisors;
Our business partners;
Other recipients where required by law.
We may also share Aggregated Data with our business partners.
Cookies
What are cookies?
We may collect information using “cookies”. Cookies are small data files stored on the hard drive of your computer or mobile device by a website. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer or mobile device until you delete them) to provide you with a more personal and interactive experience on our website.
We use two broad categories of cookies:
first party cookies, served directly by us to your computer or mobile device; and
third party cookies, which are served by our partners or service providers on our website.
Cookies we use
Our website uses cookies outlined in the following section which includes type of cookie and purpose, respectively.
Essential Cookies: These cookies are essential to provide you with services available through our website and to enable you to use some of its features. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.
Functionality Cookies: These cookies allow our website to remember choices you make when you use our website. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you visit our website.
Analytics and Performance Cookies: These cookies are used to collect information about traffic to our website and how users use our website. The information gathered via these cookies does not “directly” identify any individual visitor. However, it may render such visitors “indirectly identifiable”. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access our website. It includes the number of visitors to our website, and the pages they visited on our website. We use this information to help operate our website more efficiently, and to monitor the level of activity on our website.
Our website provider is Squarespace, Inc. For more information on the specific cookies used on our website, please see here.
Disabling cookies
You can typically remove or reject cookies via your browser settings. In order to do this, follow the instructions provided by your browser (usually located within the “settings”, “help” “tools” or “edit” facility). Many browsers are set to accept cookies until you change your settings.
If you do not accept our cookies, you may experience some inconvenience in your use of our website. For example, we may not be able to recognise your computer or mobile device and you may need to log in every time you visit our website.
Further information about cookies, including how to see what cookies have been set on your computer or mobile device and how to manage and delete them, visit www.allaboutcookies.org and www.youronlinechoices.com.
International data transfers
Our third party service providers may be based outside the United Kingdom and the European Economic Area ("Europe"), so their processing of your personal data will involve a transfer of data to countries based outside of Europe. We endeavour to ensure that people to whom we provide personal data hold it subject to appropriate safeguards and controls. Whenever we transfer your personal data out of Europe, we will only do so on the basis of a valid data transfer mechanism under applicable data protection laws.
Security
We have put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal data to those employees and other staff who have a business need to have such access. All such people are subject to a contractual duty of confidentiality.
Data retention
We will only retain your personal data for so long as we reasonably need to use it for the purposes set out in this policy, unless a longer retention period is required by law (for example for regulatory purposes).
Complaints
If you would like to make a complaint regarding this Privacy Policy or our practices in relation to your personal data, please contact us here. We will reply to your complaint as soon as we can.
If you feel that your complaint has not been adequately resolved, please note that you have the right to contact your local data protection supervisory authority which, in the United Kingdom, is the Information Commissioner’s Office.